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Executive Assistant

Job Locations UK-Birmingham
ID
2024-7205
Category
Administration

Role Introduction

The Executive Assistant will work closely with the CEO to provide comprehensive executive support. This role is the main point of contact for internal and external stakeholders regarding CEO-related matters, acts as a liaison to the Board of Directors and senior management, and manages special projects. 

What You Will Do

Roles and Responsibilities: 

Executive Support  

  • Handles a wide range of administrative tasks for the CEO, including managing a busy calendar, preparing expense reports, drafting confidential correspondence, and organising complex travel plans and itineraries. 

  • Ensures the CEO’s schedule is adhered to and respected, protecting time to allow the CEO to focus on key priorities while remaining accessible for important matters. 

  • Communicates on behalf of the CEO with Board members, Customers, Partners, and other stakeholders, while representing the CEO’s brand, priorities and tone of voice. 

  • Researches, prioritises, and follows up on incoming issues, actions and concerns addressed to the CEO, handling sensitive matters with discretion and confidentiality. 

  • Facilitates smooth communication between the CEO and internal departments, maintaining credibility and trust with senior management. 

  • Keeps the CEO informed of upcoming commitments and responsibilities, and ensures the CEO is well prepared for all meetings and events. 

  • Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.  

  • Builds relationships crucial to the organisation’s success and manages special projects with strategic organisational impact. 

  • Handles conflicting priorities, is expeditious, proactive and meets deadlines under pressure. 

What You Will Have

Board Support and External Liaison: 

  • Serves as the CEO's administrative liaison to the Board of Directors, maintaining discretion and confidentiality. 

  • Prepares, collates, reviews and distributes materials for Board meetings in electronic/paper format. 

  • Keeps the CEO’s biography and headshot updated and responds to requests for information about the CEO and organisation. 

  • Drafts initial communications to stakeholders, mirroring the CEO’s tone. 

  • Follows up on contacts made by the CEO and supports ongoing relationship cultivation. 

What We Do For You

Wellbeing focused – Our people are our greatest assets, and ensuring everyone feels their best self to come to work is integral

  • Annual Leave – 25 days of annual leave, plus public holidays and the ability to buy additional days
  • Employee Assistance Programme – Free advice, support, and confidential counselling available 24/7 through Care First
  • Endometriosis Friendly Employer - We are proud to confirm our commitment to developing an environment and culture that allows those with endometriosis to thrive in the workplace

Personal Growth - Regardless of where you are at in your career, we’re committed to enabling your growth personally and professionally

  • Development Programmes – From Future Managers to Leadership Training, our development programmes help you get where you need to go
  • Performance Bonus – Our Group-wide bonus scheme enables you to reap the rewards of your success

Financial wellbeing - We understand as well as your mental wellbeing, your financial wellbeing is really important

  • Pension Scheme – Our plan with Scottish Widows offers 5% matched contribution by the company
  • Income protection insurance – Providing you with support and assistance when you need it most

Recognition – Highlighting and rewarding the great work our people do

  • Values Awards – Our quarterly employee-driven initiative to highlight and reward the people in the organisation who embody our values the most
  • Performance & Talent – Our own technology platform that allows you to get real-time feedback, conversations and goals to help you become your best self

Making a Difference – we provide opportunities to help our people make a difference to the causes they care about

  • MatchIt! – Fundraise for a cause close to your heart and Advanced will match part of the funding
  • Volunteering Time – Our volunteering leave scheme allows you to use your time to help those who need it
  • Pennies from Heaven – donate the pennies from your pay check to help make a difference without lifting a finger

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