Legal Operations Assistant

This is an exciting opportunity to become an integral part of the Legal & Compliance Department in a dynamic, high-growth technology business.

As Legal Operations Assistant, you will be key to the success of the Legal Operations function within the Legal & Compliance Department - responsible for providing support to the Head of Legal Operations.

The Legal Operations Assistant will work closely with and support the Head of Legal Operations in enchancing the efficiency and effectiveness of the Legal & Compliance Department. This role involves administrative tasks, facilitating communication within the team and the business as a whole, and ensuring compliance with legal processes and policies.  The role includes, but is not limited to:

• Assisting the organisation with management of legal documents and contracts; 
• Maintaining and updating the legal department filing systems, databases, case management tools, internal intranet site;
• Preparing and formatting of legal documents, reports, policies, process and presentations for internal meetings and external communications;
• Acting as a liaison between the Legal & Compliance Team and other departments to faciliate seamless communication on legal matters;
• Managing shared email inboxes;
• Coordinating meetings, maintaining agendas and documenting minutes as necessary;
• Supporting the Head of Legal Operations in communicating with external legal counsel, third party suppliers and other stakeholders;
• Assisting in identifying areas for process improvement within the legal operations function;
• Assisting in the implementation and monitoring of legal department compliance with internal policies and external regulations;
• Assisting with creation and updating of policies and procedures; 
• Gathering and analysing data relating to legal operations and support decision-making and reporting;
• Utilising legal and other technology tools to enhance service delivery and operational efficiency;
• Supporting the adoption of new systems and tools aimed at improving legal workflows and support to the organisation.

The ideal candidate should have/possess:

• at least five years' experience as an Executive Assistant or other high-level administrative role;
• previous experience in a legal environment, preferbly in legal operations, preferable;
• excellent organisational and multi tasking skills, with a keen attention to detail;
• strong analytical and problem-solving abilities;
• exceptional written and verbal communication skills;
• strong understanding of legal processes, terminology and documentation practices;
• high level of proficiency with legal software and tools as well as MS Office 365 (inciding Word, Microsoft and Powerpoint);
• ability to work independently and collaboratively within a fast-paced environment;
• high level of professionalism and confidentiality.

Wellbeing focused – Our people are our greatest assets, and ensuring everyone feels their best self to come to work is integral

• Annual Leave – 25 days of annual leave, plus public holidays and the ability to buy additional days
• Employee Assistance Programme – Free advice, support, and confidential counselling available 24/7 through Care First
• Endometriosis Friendly Employer - We are proud to confirm our commitment to developing an environment and culture that allows those with endometriosis to thrive in the workplace

Personal Growth - Regardless of where you are at in your career, we’re committed to enabling your growth personally and professionally

• Development Programmes – From Future Managers to Leadership Training, our development programmes help you get where you need to go
• Performance Bonus – Our Group-wide bonus scheme enables you to reap the rewards of your success

Financial wellbeing - We understand as well as your mental wellbeing, your financial wellbeing is really important

• Pension Scheme – Our plan with Scottish Widows offers 5% matched contribution by the company
• Income protection insurance – Providing you with support and assistance when you need it most

Recognition – Highlighting and rewarding the great work our people do

• Values Awards – Our quarterly employee-driven initiative to highlight and reward the people in the organisation who embody our values the most
• Performance & Talent – Our own technology platform that allows you to get real-time feedback, conversations and goals to help you become your best self

Making a Difference – we provide opportunities to help our people make a difference to the causes they care about

• MatchIt! – Fundraise for a cause close to your heart and Advanced will match part of the funding
• Volunteering Time – Our volunteering leave scheme allows you to use your time to help those who need it
• Pennies from Heaven – donate the pennies from your pay check to help make a difference without lifting a finger